tag:blogger.com,1999:blog-6916584696273834021.post3189475238594777090..comments2010-09-13T17:16:21.913-04:00Blake Byrneshttp://www.blogger.com/profile/01263307919945002042noreply@blogger.comBlogger1125tag:blogger.com,1999:blog-6916584696273834021.post-21133862210671553382010-08-27T10:29:37.247-04:002010-08-27T10:29:37.247-04:00A few of my personal preferences for some of the items above:<br /><br />Intros - only if the group is meeting for the first time. I have clients that do a roll-call every week on the standing call. They dont realize all you need to do is hit #9 or whatever the code is to have the attendee list play to you privately.<br /><br />Agenda - Sent out before the meeting. Doesnt need to have timings associated with each item necessarily, unless the meeting is &gt; 1hr.<br /><br />Parking lot - required. Especially if you have a group that doesn&#39;t stick to agenda often. Schedule the follow-up meetings with just the 2 or 3 people who need to be present. Sidebars are only worth it if you need something resolved before people leave the table.<br /><br />Technology - This one is tough. In transitioning completely away from paper-based notes to Evernote, I obviously need a computer or mobile to capture any notes. On the other hand, I hate when I&#39;m presenting/talking and someone is just typing/clicking away. In a larger group (or on a conference call) this isn&#39;t a problem. In a room of &lt; 6 or 7 people, it comes off as rude. Tough on to balance. Hopefully only a temporary problem though until *real* tablets are pervasive and handwriting electronic notes is en vogue.<br /><br />When to invite/attend - Use &quot;Required/optional&quot; for Outlook scheduled meetings. If an optional person declines, no big deal. If a required person declines you make the call on whether you need to reschedule, you escalate to their boss to make them available or press on without them. If your meeting is small enough and the person is key, you probably need to get on the phone w/ them to find a slot that works.<br /><br />R&amp;R - Always have a minute taker. If that person uses LessMeeting for the minutes, even better. Having this person dedicated hopefully frees up the key people from having to take their own notes and risk a technology faux pas, or distracting them from the purpose of the meeting, which is likely to inform, or come to a decision, which they can now focus on.Trenthttp://www.blogger.com/profile/03987840424252166929noreply@blogger.com